▼Sort tasks and resources
The sorting of tasks by start or finish date has been extended to more columns. The sorting of resources is now also possible. The columns are under Sort down and Sort up in the Tasks and Resources menu. Both keep the WBS structure intact of the selected tasks or resources that you sort. Remember that sorting is final, as opposed to showing certain tasks. Immediately after sorting it can be undone (Ctrl+Z).
▼Reporting in spreadsheet
The publish to a spreadsheet in the ProjectWork menu has been extended with a function to update a published spreadsheet with the actual schedule. Columns, calculations and comments added to the spreadsheet are kept unchanged. Diagrams linked to tasks and resources are updated. An example report is to copy columns as a baseline and calculate the difference with the updated schedule.
The Assistance popup in ProjectWork helps you getting familiar quickly. It gives alerts to new messages like this one, tips on functions to use and links to general information. When you open ProjectWork while there is a new message, the Assistance popup will show. You can see the popup whenever you want by clicking on Assistance in the central ProjectWork panel. New tips appear at each opening.
If you assign a resource to tasks that overlap in time, the capacity of a resource can exceed 100%. This can be solved by starting certain tasks later so that they do not overlap anymore. This is a time-consuming manual task, which ProjectWork can now carry out automatically.
For tasks that start later, after resource leveling, the leveling must be removed explicitly in order to start earlier again. This can be done for all assignments simultaneously or per selected resource or task.
In Settings it is possible to set whether tasks in the past or that are 100% complete should also be leveled.
▼Lag and lead between tasks
Tasks in a project may depend on each other. In the planning, this means that they are linked. For example, you link the end of a task to the beginning of a subsequent task.
With lag and lead the next task starts later or earlier. You plan this with an extra time indication behind the link, where a positive indication leads to a delay and a negative to an overlap. A task with predecessor link 7GB-2d indicates that this task starts 2 days earlier than the start of task 7.
▼Support for Google Team Drives
Google has added Team Drives to Google Drive. Instead of individual users a team is the owner of documents. The members of a team can change over time without the need to transfer ownership per document. This feature is available in G Suite Enterprise, G Suite Business and G Suite Education, so not in G Suite Basic or the free Google Drive.
A team drive can be useful for a project to keep all documents including the schedule together. Therefore ProjectWork now supports Team Drives when available in your Google Drive version. You can open ProjectWork files in Google Team Drive or in ProjectWork file picker under the new Team Drive tab. ProjectWork Resource Manager can be used with Team Drive when the resource and project files are in the same Team Drive folder.
▼Real-time collaboration has improved
Collaboration in real-time means that if you open a ProjectWork file and co-workers open the same file, all can make changes in the same schedule and see it updated. This was always possible with ProjectWork, but what has improved?
- The co-workers are shown, as well as their coming and going into the session.
- Changes are indicated per cell rather than per row. You do not only see your own changes highlighted, but also from the co-workers.
- Performance has improved, changes appear quicker.
Enjoy the improvements to make accurate schedules together.