Project Management for Education using Google Drive

Project management is a methodology which is widely used to achieve results in a controlled way. A project consists of a variety of aspects, like phases, breakdown structures, task flow, documentation, communication, budgeting etc.

Education in project management can benefit from practical excercises with the afformentioned aspects like WBS breakdown and Gantt time chart. New state-of-the-art cloud technology like Google Drive in combination with project planning software allows for handling these aspects in an integrated way. Educated students then use project management for their study projects and later profession.

Google Drive is a cloud product that stores and edits documents online, meaning they can be accessed from various devices and by different people. The access can even be simultaneous by different people to collaborate on the same document. Online collaboration is very powerful for project management where sharing and discussing information is key.

ProjectWork is online planning software working closely with Google Drive. The file containing the project planning is kept in your Google Drive where it can be shared between one or more students and a teacher in real-time. The basic functions of ProjectWork are similar to Microsoft Project and the advanced functions integrate with Google apps like Calendar, Maps and Sheets. ProjectWork access authorization is safely restricted to files that are created by itself.

Both ProjectWork functionality and licensing are well suited for education. If all students have a Google account in the same (sub)domain of the institution, a single Domain license will cover them all for a fixed period for a fixed price. If the institution has G Suite, it can have a domain wide install without the need for individual installs and authorizations. If students have private accounts like from gmail.com, a Group license with individual installs and activation is cost-effective. A free trial to asses the functionality is available for a short period.

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